Library Rules and Regulations

A. Service Hours

The College Library is open on Mondays to Fridays, from 8:00am to 9:30pm and on Saturdays, from 8:00am to 12:00nn. Bona fide clienteles are given privilege to enter the library as long as the College Library is open for service. Library users may access and use library resources needed for instruction, research, and other academic purposes. Visitors may be allowed to enter and access resource materials provided that they complied the necessary requisites as set by the College Librarian or Staff.

The following rules are set for the smooth supervision of the library:

• Library users should strictly observe SILENCE at all times. Mobile phones should be set in silent mode.
• Eating, smoking, and sleeping are not allowed in the library.
• Books should be returned to their proper places after used.
• Use of the library card.

Library card will be issued to freshmen and transferee students upon presentation of the Certificate of Registration (COR) and submission of 2 pieces, 1x1 recent photograph, to be pasted in the library card and borrower’s card. The card is non-transferable. The fee for the issuance of another card in case of loss is twenty pesos (Php20.00).

B. Control Procedures

Attachė case, bags, big envelopes, and folders must be left at the baggage counter.

C. Bona Fide Users of the College Library

The College Library may be used by:

1. The members of the Davao de Oro State College constitute the following:
• Faculty Members
• Non-teaching Staff
• Students
2. Non-members of DDOSC community who may be allowed to use the library are expected to follow its rules and regulations. They are expected to comply the requirements set by the DDOSC Librarian and pay the required charges amounting to twenty pesos (Php20.00) per day. As for external researcher, they are only allowed to photocopy library materials.

D. Borrowing of Library Materials

Faculty, staff, and students are allowed to borrow two (2) books per day and may be renewed for another day provided that there is no prior request from another users. Faculty members with permanent status are allowed to borrow:

1. a maximum of two circulation books for one semester on the subjects they teach; and
2. reserved books for overnight use only.

E. Fines and Other Penalties

For overdue books, the following fines are to be imposed:

1. a. Circulation and Reserved books. The first hour or the fraction of the first hour will be charged Php1.00 and 50 cents for every succeeding hours; including overnight use, Saturday, Sundays, and Holidays.
2. b. Fines must be paid to the College Librarian if the amount is less than Php50.00 and will be remitted immediately to the Cashier’s Office. While fines above Php50.00 will be paid directly to the Cashier’s Office. The Official Receipt issued should be presented to the library-in-charge for recording.

F. Lost Books

When a book was lost, the borrower should immediately report it to the librarian. The books and materials lost by the users shall be subjected to replacement cost, which shall include current cost if available plus 10% for the processing fee, or the cost of the photo duplication and binding if the lost item could no longer be found in the local market (excerpt from COA circular no. 94-012 dated September 13, 1994). However, if same title of the lost book is not available, he/she should replace it with another title with the same or higher price and has related topic from the one that was lost.

G. Discipline

Students who fail to observe library rules and regulations (e.g. offensive and loud noise) will be referred to the Office of Student Affairs and Services for proper disciplinary actions.

H. Rules for Reservation

Faculty members who want materials to be reserved for their classes are requested to provide a list of materials they wish to utilize on separate shelves. Personally-owned books may also be placed in the reserved section after they have been properly endorsed to the College Librarian.

Signing of Clearance

The College Librarian will sign library clearance before the final examination every semester. The signing of clearance requires individual clearance forms.

It should be known to the students that a sanction will be imposed for those students who misplaced or lose books.

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Library and Learning Resource Center Services

To accommodate the needs of the clienteles, the College Library offers the following services:

1. Reference Services

The College Librarian and the staff render guidance and assistance to the readers in locating information. This is a direct service and personal aiding within the library to students in search for information for whatever purpose. This involves the reference questions and the interviews.

1. Circulation Services

The College Library provides assistance in the issuance and retrieval of library resources borrowed or loaned by the clienteles. Circulation Services refer to the borrowing/lending and returning of materials for home, classroom, and inside use. Other activities pertaining to circulation services include issuing, renewing and receiving of books, discharging, collating, sorting and filing, counting, recording of the “In” and “Out” of books, and compiling statistics.

1. Periodical Services

The College Library provides the researchers current issues of newspapers, journals, and magazines. This section holds the local and foreign subscription of the College.

1. Technical Services

This is another indirect service of the college library. This includes two main processes: the cataloguing and classification and the mechanical preparation of library materials.

The professional duties connected with these activities require a high degree of technical knowledge and important personal qualification. The cataloguing and classification of books and the assigning of subject to a book need expertise and judgment on the part of the College Librarian. This facilitates the finding of books in the College Library and organizing them systematically to be readily available to users.

1. Library Orientation and Instruction Services

The College Library provides orientation and instruction to all faculty, staff, freshmen and transferee students in this College.

1. Audio-Visual Services

The College Library provides assistance in the use of multimedia materials.

1. Online and Offline Computer Access Services

The College Library provides access to online and offline resources. The access of the services is facilitated by the Library Staff assigned in assisting possible and immediate access to a wide range of information.

Mandate

The DDOSC Library is the institution’s prime facility which houses its collection of information and similar resources functioning as the backbone for instruction, research, and other scholarly activities. It is established to help each member of the DDOSC community and other library stakeholders to gain or advance their knowledge and develop a constant disposition for learning and personal growth, In democratizing the sources of learning and information, DDOSC Library consistently adheres to its mandate, to wit:

• Provide equitable access and flexible delivery of library services to clienteles and stakeholders;
• Provide learning and teaching resource materials that respond to the growing demands and needs of library users;
• Ensure that learning resources are kept-updated and relevant to the curricular needs of the College;
• Plan for library development to keep abreast with changing teaching and learning environment; and
• Provide competent and skilled library workforce who will instill a cohesive library environment and who will facilitate an effective and efficient delivery of library services.

Objectives

The DDOSC Library and Learning Recource Center aims to:

• Select, acquire, and maintain resources that relevant to the instruction, research and extension needs of the College;
• Strengthen reference materials needed in the curriculum;
• Optimize bibliographic control of the library collections;
• Facilitate library networking among SUC libraries in Mindanao; and
• Coordinate with the satellite libraries in the different CVSC campuses.

Quality Policy

The Davao de Oro State College pledges to uphold high standards of educational services for the holistic development of lifelong learners, adhering strong moral and ethical principles and values towards producing locally responsive and globally competitive graduates.

The College commits to continually strive for quality excellence in the delivery of relevant and responsive instruction, research, extension and production initiatives, for the satisfaction of stakeholders and community.

DDOSC shall maintain to provide dynamic administrative support in an environment of continuously improving operational and management processes in all its campuses under a governance that advances cohesion, transparency and accountability to meet applicable institutional requirements, statutory, regulatory and international standards.